Supplier master & qualification
Supplier profiles, category coverage, capabilities, documents, terms, risk flags, and onboarding status.
- Supplier master
- Qualification checklist
- Document register
I can build the procurement system because I have operated what happens after every purchase decision.
For 12+ years, I have worked where supplier lead time, order accuracy, delivery planning, inventory, warehouse capacity, and retail availability meet. I combine that operating experience with the ability to turn real workflows into a working digital system.
Based in Vietnam
Vietnamese + working English
PROCUREMENT CONTROL PLAN
VERSION 01
01 · SUPPLIER FOUNDATION
One trusted supplier record.
Qualification, category, contacts, commercial terms, documents, risk, capacity, and performance history in one maintainable structure.
Local execution in Vietnam
3PL + retail distribution context
Operations-system builder
Implementation, not research only
A procurement system that remains useful after handover.
The first delivery is not a large software build. It is a controlled operating system: clear data ownership, repeatable decisions, visible exceptions, and tools the team can maintain.
RFQ & quotation comparison
A repeatable comparison model that keeps price, lead time, MOQ, payment terms, quality, and total landed considerations visible.
- RFQ template
- Quote matrix
- Decision record
Request, approval & PO tracking
Clear status, ownership, approval rules, expected dates, changes, and follow-up actions from request through purchase order.
- Approval flow
- PO tracker
- Exception log
Delivery & receiving reconciliation
Connect supplier promises to warehouse capacity, delivery appointments, actual receipts, discrepancies, and issue resolution.
- Delivery schedule
- Receiving record
- Discrepancy control
Supplier KPI & management view
Lead time, on-time delivery, quality, completeness, cost movement, responsiveness, and open-risk visibility.
- KPI definitions
- Dashboard
- Review cadence
SOP, training & ownership
Document the process, assign data owners, train users, test real cases, and leave a controlled improvement backlog.
- SOP
- User guide
- Handover plan
The experience matches the system’s operating reality.
I do not approach procurement as an isolated spreadsheet. I understand the downstream constraints that determine whether a purchase actually works.
~60,000 m²
3PL distribution center serving Central Retail Vietnam
Managed ambient and cold-chain operations, led 50+ staff across sites, and supported a controlled customer transition while maintaining service continuity.
- Daily operating scale
- Up to 18,000 pallets
- Physical throughput
- Approximately 800 tons
- Procurement relevance
- Receiving capacity, supplier delivery, inventory flow, service levels, and retail continuity
Boxme · 10,000 m²
Managed fulfillment operations, built SOP and KPI routines, and helped recover a WMS-related returns backlog exceeding 2,000 orders.
Lazada · BI & Data Analyst
Built and reviewed dashboards, operational checks, and analytics supporting logistics decisions and SLA visibility.
Lazada E-Logistics · ~300,000 parcels/day
Supervised flow at a roughly 7,000 m² sorting center, maintaining backlog below 5% and reprocessing below 0.05%.
Embedded in the Long An industrial corridor.
Long An sits within Vietnam’s Southern Key Economic Zone. Official investment-promotion data reports 26 industrial zones open to investment and 997 foreign-invested projects in those zones, with Taiwan and China among the investor origins holding high project counts.
Market context: Vietnam Foreign Investment Agency.
Local context that supports execution
My operating background includes managing local staff who understand the people, industrial communities, relationship practices, and working environment around Chinese-invested companies in the area.
- Practical communication with local suppliers and operating teams
- Faster context-building for site visits and supplier follow-up
- Awareness of local workforce expectations and relationship dynamics
- Familiarity with Chinese-company operating environments in Vietnam
I have already turned warehouse operations into a working system.
Work_app began with its first commit in June 2024 and developed from an internal operations tool into a production Django/PostgreSQL workspace. It demonstrates the same capability this project needs: discover a real workflow, structure its data, build controls, test with users, and maintain it as requirements evolve.
PRIVATE OPERATIONS SYSTEMACTIVE / MAINTAINED
01WorkforceEmployee, shift, working time
02OperationsLoading, vehicles, VAS records
03CapacityDC analysis, zone maps, planning
04CommercialPricing, handling, service fees
05PerformanceKPI, forecast, daily volume
06GovernanceAccess control, exports, deployment
Start small, validate with real purchasing cases, then expand.
The exact schedule follows the confirmed scope. This phased plan keeps the first investment controlled and produces useful deliverables from the beginning.
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Paid discovery
Understand the current process
Review categories, suppliers, existing files, approval rules, users, recurring issues, and reporting expectations.
Output: process map + requirements + prioritized build plan -
Working foundation
Build the core controls
Create the supplier master, RFQ comparison, approval flow, PO/delivery tracker, and exception ownership model.
Output: usable system + controlled templates -
Pilot & handover
Test, train, and stabilize
Run real cases, correct gaps, define KPIs, document the SOP, train users, and agree on the next improvement cycle.
Output: validated workflow + dashboard + SOP
Ready to build the operating system behind your procurement work.
I can work directly with Vietnamese suppliers and stakeholders, document the system in English, and stay close to implementation until the process is usable.
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